Documents needed for Every construction Project

When an owner decided to construct a new building or renovate existing property, the owner need to prepare a document for how work will be done and other parts of the construction project. Each construction project should have contained essential documents that typically compose part of every construction contract. Many type of construction documents can be used during the design and construction. Here some of the essential documents for every construction

Contract Agreement :

The contract agreement is executed between the owner of the project and the contractor or supplier that is providing the requested services and contains several sections of clauses defining the scope, terms, and conditions of such agreement.

Statement of Work:

A Statement of Work (SoW) is defines the scope of a project, including the overall requirements and deliverables for that project. It forms the basis for allocating work, budget and schedule requirements.

General Condition:

General conditions to a construction project as part of the bid package identifying the relationship between owners, design professionals and the contractor, and addresses provisions that are common to the entire project.

Special Condition:

This is usually an extension of the contract and to the general conditions. This part must specify specific conditions and clauses to each particular project or job. Pay special attention to specific instructions and requirements on how to perform the work.

Bill of Quantities:

The bill of quantities (sometimes referred to as ‘BoQ’ or ‘BQ’) is a document prepared by the cost consultant (often a quantity surveyor) that provides project specific measured quantities of the items of work identified by the drawings and specifications in the tender documentation.


All set of drawings that form part of the job to be performed. These drawings are usually the latest drawings and must be received by the contractor prior to the date of commencement. It must include all drawings from consultants and will constitute the entire project being contracted.

Construction Schedule:

Schedules of work (or schedule of works) are ‘without quantities’ instructional lists often produced on smaller projects or for alteration work. They are an alternative to bills of quantities, allowing the pricing of items, such as builders’ work and fixing schedules (such as sanitary fittings, doors, windows, ironmongery, light fittings, louvres, roller shutters, diffusers, grilles, manholes and so on).Schedules of work are typically prepared by designers rather than by a cost consultant or quantity surveyor. They may be prepared as part of the production information alongside drawings, specifications, bills of quantities and preliminaries and are likely to form part of the tender documentation and then contract documents.

Cost Estimation:

Cost plans are generally prepared by cost consultants (often quantity surveyors). They evolve through the life of the project, developing in detail and accuracy as more information becomes available about the nature of the design, and then actual prices are provided by specialist contractors, contractors and suppliers.




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